THE PADRON: Very important for Frigiliana
Help your town and register on Municipal Registry
The Padron, town population list, also known as the Empadronamiento, is an administrative register listing all the residents in each municipality. It is mandatory to be on a Municipal Registry for all citizens living more than 3 months per year in Spain. The Register will include at least the following information:
- Names and surnames
- Habitual residence
- Place and date of birth
- National ID Card Number (Documento Nacional de Identidad, DNI), or the corresponding foreign national ID card number (NIE). For European residents, this refers to the number on the Certificate of Inscription in the Central Foreigners Register (Registro General de Extranjeros). This registration is compulsory for all EU citizens who live in Spain. In the absence of this Certificate, the register will record the number of the identity document or valid passport issued by the authorities of the country of origin.
- The resident's academic or school certificate or title.
- Other information that may be required to draw up the Electoral Roll (Censo Electoral), in full compliance with the fundamental rights recognised in the Constitution.
The resident may also consent to the inclusion of the following information:
- List of people that can represent the resident before the Municipal Administration for registration purposes.
- Telephone number.
All residents must inform their Local Council (Ayuntamiento) regarding any changes in their personal circumstances that modify the above information.
Being listed in the Register demonstrates residency and habitual residence in the municipality. Nevertheless, it does not constitute proof of legal residence in Spain; neither does it confer on the listed citizen any right that is not conferred by current legislation.
Registration with a local council is intended for counting and identifying the residents of a municipality to provide public services (health centres, education centres, public transport, etc.) and to ensure enough the population services. By law, each Local Administration must provide certain municipal services to the citizens. The more inhabitants registered in a municipality, the larger number of mandatory services it will have.
Thus, the Municipal Register basically stands as a design and planning instrument for policies and municipal services and as a guideline for drawing up the Electoral Roll. The number of Councillors in a municipality is directly related to the number of people listed in its Municipal Register.
The Local Council is accountable to create, maintain and revise the Register. The National Statistics Institute (INE) has a recognised ex officio role in ensuring that the Register is maintained properly. The Register is continuously updated. The official number of residents in each municipality is established for all administrative and other purposes at the beginning of each year.
Documentation for the Registration (Empadronamiento)
Certificates issued with Registration information are public documents and authoritative for all administrative purposes. The Certificate of Registration (Certificado de Empadronamiento) is the document that demonstrates residence and the habitual address. It is often requested when undertaking certain official procedures with certain public bodies such as:
- Judicial bodies (courts and tribunals)
- Military bodies or foreign authorities
- Civil Register (marriage, nationality, change of name and/or surname, adoptions, etc.)
- Declaring heirs
- Registration of common-law partnerships
- Other Official Registers, prisons, Customs, Universities, Employment Offices (INEM).
The Registration Slip (Volante de Empadronamiento) is a purely informative document that indicates residence and the habitual address.
Both Certificates and Slips are valid for a period that depends on the specific official procedure for which they are required, although maximum validity is usually 3 months from the date of issue.
Registration Certificates and Slips of non-emancipated minors must be requested by the parents or legal representatives with whom they are registered.
The Certificate of a deceased person can be requested by any person who demonstrates a legitimate interest: children, spouse, parents or anyone authorised by them.
Documents to present
- Padron Form: In Town Hall we have the form to be filled; you can also download from frigiliana.es.
- Place of residence: property deed or rent contract & landlord authorisation (form)
- NIE number
- Original Passport
The register and the electoral roll
The Municipal Register is the guideline used to draw up the Electoral Roll.
Local Councils send a monthly list of the changes occurring over the previous month to the corresponding Provincial Delegation of the Electoral Census to update the Electoral Roll. Such changes include new listings and removals of listings of adult residents with respect to the last day of the previous month as well as changes of address and other modifications regarding data included in the Electoral Roll.
For Spanish citizens with the right to vote, being listed in the Municipal Register implies inclusion in the Electoral Roll, provided that they have not been deprived of the right of suffrage for any of the reasons described in the next section of this guide.
By contrast, nationals of other EU Member States must declare their wish to exercise the right of active suffrage in Spain in municipal elections and elections to the European Parliament, citing the local body or Member State voting district where they were last registered in the electoral roll.
This declaration is made by completing the form CERE.DFA-1 in the Local Council where they are registered. This declaration is made once only and does not need to be repeated for each electoral process. So if a European resident has previously declared their intention to vote in municipal elections in Spain, they remain on the Electoral Roll while living in Spain until they formally request otherwise. If local authorities may notice that the European citizen is living abroad, they will cease him/her at the Register (Padrón Municipal), as well as at the electoral roll or Census (Censo Electoral). In this case, the citizen may need to request to be included again, by proving that s/he meets all legal requirements.
Other citizens with the right to vote in local elections must also request their inclusion in the Electoral Roll when they fulfil the following requirements:
- They have a residence card.
- They have resided in Spain legally and without interruption for the minimum specified for each country.
- They are listed in the Register of the municipality where they habitually reside.
The declaration of the desire to exercise the right to vote by non-EU citizens must be renewed for every election.
Renewing the Padron
If you are a member of EU country and from Norway, Switzerland, Lichtenstein you must renew your pardon every 5 years. For non-EU members you must renew every 2 years.
Relevant Legislation on Municipal Register
- Law 7/1985, dated 2 April, regulating the local system rules
- Royal Decree 1690/1986, dated 11 July, approving the Regulation on Population and Demarcation of Local Authorities
- Royal Decree 2568/1986, dated 28 November, approving the Regulation on organisation, operation and legal status of Local Authorities
- Order of 11 July 1997 on electronic communications between the Public Administrations with reference to information on the municipal Registers
The information contained in this guide has a merely informative nature, and generates no rights, expectations or responsibilities whatsoever for the Frigiliana Town Hall.